Stop managing your PPE & safety equipment in spreadsheets

Scannable helps you to stay compliant, be audit-ready, keep track of your equipment, and most importantly, know your gear is safe – all in one platform.

Trusted by users and makers of PPE globally.

Managing a small equipment inventory?

Scannable is built to handle equipment inventories, big and small – the easiest way to get started if you’ve got less than 2000 items to manage is to start a free trial. Within minutes you’ll be able to add inventory, inspect it, and invite your team to get a feel for how Scannable will work for your organisation — no credit card required.

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Scannable is built for your mission critical equipment.

Scannable is the equipment lifecycle platform that makes compliance simple for any team managing PPE and safety equipment. Streamline gear management, cut down inspection time and reduce the risk of a safety incident.

Upgrade from spreadsheets and get a single view of your safety equipment, inspection status and compliance.

Explore the key features of Scannable:

Inventory
Identify
Assign
Inspect
Report

Create gear inventories quickly and easily without manual data entry.

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No more typing serial numbers or CTRL+F in spreadsheets. Scan laser marked codes or NFC tags instead.

Assign equipment to kit bags, locations, vehicles and clients.

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Scan gear and complete digital inspection checklists on your mobile.

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Evidence compliance with instant reports, compliant with regulations such as LOLER, OSHA & WHS.

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Create gear inventories quickly and easily without manual data entry.

No more typing serial numbers or CTRL+F in spreadsheets. Scan laser marked codes or NFC tags instead.

Assign equipment to kit bags, locations, vehicles and clients.

Scan gear and complete digital inspection checklists on your mobile.

Evidence compliance with instant reports, compliant with regulations such as LOLER, OSHA & WHS.

Scannable works with any brand of safety equipment.

You don't need NFC tags or Smart PPE™ to use Scannable.

Equipment database

Search for any brand or product in our global equipment database of over 70,000 items of equipment - no need to type data in.

2D codes

Scan 2D codes already on equipment straight by the manufacturer.

Retrofit NFC tags

Retrofit your equipment with our durable NFC tags designed for a wide range of PPE.

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Smart PPE™

Scan equipment with NFC tags already embedded by leading manufacturers.

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"Scannable is the best way to keep track of any items that need calibration or inspection and that are life-sustaining.

The support from the Scannable team and compliance with industry regulations—that's what matters."
Marco Holgado
Gear Manager, Rope Partner

The management is so much slicker than what we've ever experienced before.

I can open a piece of kit, scan it, and it'll tell me exactly where it is: if it's at British Steel or if it's at the chemical plant or if it's at our place. It's just made equipment management so much easier. And the health and safety team love it."
Mark McKenzie
Training Supervisor, HFR Solutions CIC

"Amazing tool for work at height gear tracking!

Scannable is such a great app! As an arborist I hate paper work. All the time I would take entering an insane about information to correctly track and inspect me equipment, is all drastically reduced with the scannable’s super clever database. Scannable is light years shared of any other company trying to solve a similar problem."
Daniel Holliday
Climbingarborist.com
How FCS Group transformed their equipment management with Scannable

Using Scannable, FCS Group have:

  • Cut their administrative workload by up to 80%
  • Increased their compliance confidence with full equipment traceability
  • Saved hours logging equipment thanks to our multi-scan NFC tagging capabilities
  • Reduced equipment write-offs thanks to our robust NFC tags that preserve traceability after serial numbers wear off
Read the case study →

Why use Scannable?

Mobile-first
Easy-to-use
Doesn’t crash all the time
Flexible - works with QR codes, barcodes, UHF RFID and NFC tags
Has the largest database of safety equipment with over 70,000 items
Purpose-built for equipment management and compliance in safety-critical industries

FAQs

How much does Scannable cost?
Scannable is free to get started, with a 30 day trial. After that pricing starts at $1 per item per year, purchased in tiers of 100 items. For inventories over 1,000 items, custom pricing is available.
Is there a free trial of Scannable?

Yes. Scannable is free for up to 30 days — no credit card required.

How quickly can we get set up with Scannable?

Most teams are up and running within a week. Because Scannable's database includes equipment from over 280 manufacturers, you rarely need to enter product details manually; most of your gear will already be there.

Does Scannable support IRATA compliance requirements?

Yes. Scannable is built to support the equipment management and inspection record-keeping requirements set out by IRATA. For each item, you can record all the details IRATA requires — manufacturer, model, date of purchase, date of first use, expiry date, serial number, safe working load, and compliance documents such as declarations of conformity. Inspection frequencies can be set for both Thorough and Interim Inspections, with next due dates calculated automatically. Inspection results, notes, photos, and PDFs are stored against each item and accessible at any time.

Our team works across multiple sites and vehicles – can Scannable handle this?

Yes. You can organise your inventory using Folders, which mirror your real-world structure — create a folder for each site, vehicle, or kit bag, and assign equipment to the relevant folder. Items can be moved between folders as equipment is moved from job to job, and you can see at a glance what's where. Your whole team works within the same account, so there's one live view of all equipment across all locations.

We already track our equipment in spreadsheets. Why switch?

Spreadsheets are a good start, but they can't notify you when an inspection is due, flag equipment that's no longer safe to use, generate a signed Certificate of Thorough Examination, or let your team record inspections from their phone on site. With Scannable, your inventory is always up to date, inspection records are attached directly to each item, and compliance reports are a few taps away. Most customers find the time saved on admin pays for itself quickly.

Will the team actually use it on site?

The mobile app is designed to be used in the field and works on any iOS or Android phone — no special hardware needed. Scanning a piece of equipment, recording an inspection result, or assigning gear to a team member takes seconds. For equipment with NFC tags, it's as quick as tapping your phone against the item. Teams that were previously resistant to digital tools tend to come around once they see how much faster it is than paperwork.

Ready to leave spreadsheets behind?

Scannable gives you an equipment management system that reduces data entry, saves time, and ensures every piece of equipment is tracked and accounted for.
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