If your business relies on safety equipment, compliance inspections aren’t optional - they’re a legal and operational necessity.
From LOLER, OHSA to WHS - wherever you live, regulations require you to keep records, prove inspections were done on time, and have audit trails ready.
But relying on paper forms, spreadsheets, and manual data entry? That’s where mistakes, delays, and missed inspections happen.
The solution is to go digital - and it’s easier than you might think.
Digitising your compliance inspections means replacing clipboards, spreadsheets, and scattered emails with a compliance management platform that keeps everything in one place.
Done right, this shift can:
In short: a digital compliance tracking system makes your team faster, safer, and ready for audit at the touch of a button.
When choosing a compliance management software for inspections, make sure it covers the essentials:
Step 1 – Audit Your Current Process
List every inspection type you perform, the regulations you follow, and how often they occur. Identify bottlenecks (e.g., manual data entry, missing records, late inspections).
Step 2 – Choose the Right Platform
Select a compliance tracking platform built for safety equipment. Look for one that includes compliance workflows for regulators and industry-specific checklists.
Step 3 – Migrate Your Data
Import existing equipment inventories and inspection records. The best systems can handle spreadsheets or connect directly with manufacturer databases.
Step 4 – Train Your Team
Give your team access to the mobile app, show them how to run inspections digitally, and set up role-based permissions.
Step 5 – Monitor & Optimise
Use reporting tools to track compliance performance, spot recurring issues, and make process improvements.
1. How do you keep track of compliance inspections?
The most efficient way is by using compliance tracking software that stores inspection schedules, sends reminders, and logs results with full audit trails. This ensures no inspection is missed and all records are ready for regulators.
2. What is a compliance management platform?
A compliance management platform is a digital system that helps organisations plan, conduct, and record inspections according to regulations like LOLER or PUWER. It replaces manual processes with automated workflows, checklists, and centralised record storage.
3. Can I use my phone to manage safety equipment inspections?
Yes — with the right compliance tracking platform, you can scan safety equipment, complete checklists, and update inspection records directly from your phone. Scannable, for example, lets you scan any brand of safety gear without costly proprietary scanners.
4. What are the benefits of digital inspection checklists?
Digital compliance checklists ensure inspections are consistent, complete, and instantly recorded in your system. They reduce human error, save time, and make it easier to prove compliance during audits.
5. How can digital compliance workflows help with regulatory requirements?
Digital workflows automate inspection intervals, provide standardised checklists and store results in an audit-ready format. This makes passing an inspection faster and stress-free.
Scannable is a purpose-built compliance tracking system designed for safety equipment. It’s built to take you from paper and spreadsheets to a fully digital workflow in days, not months.
Here’s how it helps:
With Scannable, you can run inspections on-site, update records instantly, and produce reports in seconds — all from your phone or desktop.
Digital compliance inspections aren’t just about going paperless - they’re about making compliance faster, easier, and more reliable.
By moving to a compliance management system like Scannable, you can reduce admin time, improve safety, and have every inspection ready for audit at the click of a button.
Book a demo today to see how quickly your team can make the switch.