NFC-based asset management: How tap-to-track makes compliance simple

Published on
September 30, 2025

For safety teams working in tough conditions - construction, rope access, emergency response - Scannable’s software and NFC technology (retrofit tags and Smart PPE™) have become the new safety standard when it comes to managing equipment and assets.

What is NFC-based asset management?

NFC (Near Field Communication) uses small, durable chips that store equipment data. Tap your phone on the tag, and the system instantly shows:

  • Data and manufacturer information on the individual item
  • Inspection history
  • Assignment records
  • Safety status
  • Certificates or notes

Scannable’s NFC technology for safety teams comes in two forms: retrofit tags for existing gear and new Smart PPE™ which comes straight from the manufacturer with NFC technology embedded and pre-loaded with the item’s data and information - completely eliminating the need for any data entry. 

No typing, no searching spreadsheets - just tap and go.

Why NFC beats barcodes in the field

Barcodes from the manufacturer are helpful but they often fade, peel, or get scratched. NFC tags are far more durable surviving rain, heat, and abrasion.

They’re:

  • Faster — scan by tap, not camera focus
  • More durable — built for outdoor and industrial use
  • Smarter — connect directly to asset histories and checklists

For safety gear that’s inspected weekly or monthly, NFC just works.

How it improves compliance

With Scannable’s NFC-first equipment and asset management, teams can:

  • Link inspections directly to each item
  • Store full audit trails automatically
  • Pull up inspection records instantly for audits

It’s the easiest way to prove compliance without the paperwork.

Example from the field

A confined-space entry team uses NFC tags on breathing apparatus. Before each shift:

  • The technician taps the tag
  • Completes the inspection checklist on the phone
  • Results are logged instantly in Scannable

The audit trail builds itself.

The Scannable advantage

  • Works with both barcodes and NFC tags
  • NFC technology comes retrofit or in new Smart PPE™
  • Largest global database of safety gear (60,000+ items and growing)
  • No special scanning guns required - just your phone
  • Works with all equipment, not just PPE
  • Purpose-built for safety teams

Learn more in our guide "Asset Management Software & Systems – The Complete Guide".